What is onboarding?
Onboarding is the process of introducing and integrating a new employee into an organization or team. It involves introducing the new employee to the organization’s culture, work environment, procedures and expectations. Onboarding is more than just signing papers and learning how to use the company computer. A typical onboarding process may include providing an introduction to the company’s history and values, as well as explaining the organization’s goals and strategies. The new employee may also be given an overview of the company structure and the tasks and expectations related to their role. In addition, the onboarding process can include providing information on company benefits and policies, such as sick leave, vacation and workplace rules. It is a holistic approach to making the new employee feel part of the organization and helping them become productive as quickly as possible.
Onboarding is important to ensure that the new employee feels welcome and is ready to contribute to the success of the organization.
Preboarding
Pre-boarding is an important part of the hiring process, preparing the new employee for their upcoming role and company culture before they start on site. It is the period between a candidate accepting the job and the day they officially start working. Using the preboarding period effectively can increase employee engagement and reduce the nervousness that often comes with the first days on the new job.
There are many ways to carry out preboarding. One simple way is to send welcome messages and information materials, including company culture and policies, to the new employee. This helps the new employee feel welcome and gives them an insight into what is expected of them at work. Another important part of preboarding is giving the new employee the opportunity to meet their new colleagues. This could mean inviting them to company meetings, introducing them to team members or organizing social events. This will help the new employee feel comfortable and included before they start working on site.
Another effective method of preboarding is to provide digital induction materials and resources. This can include videos, guides and platforms that help the new employee understand the company, its culture and values, as well as what is expected of them.
Why is onboarding important?
Onboarding is an important part of an organization’s successful employee development. It helps create a sense of belonging for new employees and can reduce the sense of uncertainty that often arises when starting in a new workplace. It is also an opportunity for the organization to clarify expectations and tasks, to avoid misunderstandings and confusion. A successful onboarding process can also help to reduce staff turnover, as it helps to create a positive working environment that encourages long-term commitment and productivity.
Factors that influence a good onboarding
Clarity of communication
One of the most important factors for a good onboarding is clear and consistent communication. The new employee should know what is expected of them from day one, including job duties, goals and expectations. It is also important to provide information about the company’s values, culture and vision.
A welcome from colleagues and management
Feeling welcome is a crucial factor for a positive onboarding experience. New employees should be introduced to their immediate colleagues and management, and given a tour of the workplace. Feeling included in the community from the start can help create a positive working environment.
Access to resources and support
Another important factor for successful onboarding is access to resources and support. This can mean access to technical tools, education and training to perform tasks effectively, and a mentor or coach to support the new employee in their role.
Feedback and follow-up
Providing feedback and follow-up during onboarding can help identify areas where the new employee needs more support or further training. It also gives the new employee the opportunity to express their thoughts and feelings about their new role and work environment.
Be the best version of you™ as support during onboarding
Be the best version of you™ can be used as a development tool to raise awareness of relative strengths and weaknesses related to the job tasks and to anchor the development potential of your new employee.
By using it in the onboarding process, you as a manager can get support in how you and your new employee can best develop together. Be the best version of you™ can be used in both group, two-party or individual level. Read more about Be the best version of you™.
In conclusion, induction is crucial to creating a positive and productive working environment for new employees. By being clear in communication, welcoming new employees into the community, providing the necessary resources and support, and giving feedback and follow-up during the process, organizations can create a positive and long-term relationship with their employees.
